Free consult & free copy of book

E-Myth – “Why most small businesses don’t work & what to do about it”

Contact Us


Most 5 star CPA Google reviews in Canada

Read Reviews

Chartered Professional Accountants E Myth

1 Fixed Monthly Fee - Planning | Accounting | Taxes | Consulting

Helping Canadian businesses beat the odds!

Part Time Cfo Services | Scheduling To Reduce Accounting Errors?

Entrepreneurs that did do not have a schedule set up for their accounting department end up making poor financial decisions because their financial information is out of date or inaccurate says part-time CFO services. One way that entrepreneurs can ensure that they are making the best financial decisions they can, is by creating a schedule for their accounting department to follow, and ensure that all important financial tasks get accomplished every single week, and they can also create efficiencies in their accounting system which can help eliminate errors and save time.

One of the most important payables that a business owner will have in their business is payroll says part-time CFO services. When the ways that they can use scheduling to help with that, is to ensure that payroll cut off is not to close to pay day there’s many reasons why this is extremely important. A tight timeline to be avoided, because the shorter amount of time between the cut off. And the payday, means that a business owner has less time to bring money and if they don’t have enough money to make payroll. If there is to time to timeline, if the business owner doesn’t have enough money in their bank to run payroll, they have no options, or will have to fund payroll personally. This can create unnecessary strain on their cash flow. Also, but having a very short period between cut off and payday, if there happens to be any stat holidays that fall in that week, that tight timeline becomes even shorter. Part-time CFO services recommends that entrepreneurs have a minimum of one week between cut off and payday. Having a longer timeline also allows the business owner to take the time to review all of the payroll information, to ensure that everything is correct, know employees are being missed, no duplicate payments are listed, not all source deductions are accurate. By having two short of timeline, business owners can miss this crucial check, which ends up creating far more problems.

Another way that efficiencies are created by creating a schedule, is that business owners can schedule things that don’t need to have been weekly or monthly. This way, they can be assured that they aren’t missed, but they don’t have to spend important a every single week or month on them if they don’t impact their finances that often. Part-time CFO services says examples of entries that only need to be done once a year would be payroll and accounting accruals, amortizations, and investment portfolio. A good rule of thumb for many entrepreneurs is that patient to enough work to ensure they can make good financial decisions, but no additional work than that.

Creating a schedule in the accounting department can save time and create efficiencies, and also help business owners stay on top of reviewing those finances, to eliminate errors and check for efficiencies. Part-time CFO services says that the schedule also can ensure that nothing gets left out or forgotten, the matter how often or how seldom needs to be reviewed.

Having out of date or in accurate financial information can a huge detriment to businesses says part-time CFO services. When business owners make financial decisions based on out of date or incorrect financial information in their business, they can run the risk of having a cash crunch, or even out of money. Business owners can guard against this by simply creating a schedule for their accounting department. By being disciplined, and ensuring that every important task that needs can’t dealt with is in a schedule, business owners can ensure that their finances are up-to-date and accurate which can help them make better financial decisions in their business.

One of the ways that creating a schedule can help business owners, is by having a set time for payables to come out of their bank account says part-time CFO services. Rather than having many transactions coming out of their bank account every single day, a business owner can schedule their payables to once every one or two weeks. What this will do, is make finances much easier to track, because there’s going to be they were things coming out of their bank account every single day. Business owners can also do one bank reconciliation, and see how much money they have in their bank in order to schedule all of their payments. This can ensure that a business owner knows how much money they have in their bank account, and can schedule payments accordingly says part-time CFO services. this can also ensure that they have all of their correct documents for each of the payments that are going to be scheduled.

Another way that this is extremely helpful, is once a business owner has scheduled all of the payments, they can then take time to review all of the reports prior to having them actually come out of their bank account says part-time CFO services. This is extremely important, because business owners can double check everything, ensure that the payments make sense before they are posted. Business owners should be able to compare numbers to their monthly balance sheet and monthly income statement. They may catch missing payments, double payments or incorrect payments. It’s much easier to deal with mistakes at this point and after they come out of the bank account.

One of the most important things that a business owner should schedule and their accounting department, is to have a recurring meeting every month with their CFO. This monthly check and is extremely important says part-time CFO services, because any questions that the CFO or the business owner has can be discussed face to face. Any errors or issues can also be discussed. Email is far more difficult to have an efficient conversation. Also, business owners get into the habit of taking the time for their business, since nothing is more important to the business then the finances so it just makes sense to schedule this in regularly.