Part-time CFO Services | Collection Calls Best Practices
Establishing a regular collection call schedule can help an entrepreneur ensure that they are staying cash flow positive in their business says part-time CFO services. Business owners depend on collecting money from customers on invoices that they owe in order to pay their own bills, pay their staff, and grow their business. Ensuring that they are able to get into a regular routine, can help a business owner ensure that they are always working to collect on the money that they are owed, so that they can achieve those goals.
In order for business owner to have a regular routine, that allows them to make collection calls regularly, business owners should learn early on their business how to update their QuickBooks software so that they can have the most up-to-date Accounts Receivable aging summary possible. Business owners may only have their part-time CFO services update their accounting software once a month, which may not be often enough for business owner to make regular collection calls. However, it can be very easy for a business owner to learn how to do. Whenever a business owner generates a new invoice in their business, they can learn how to easily upload that invoice directly into QuickBooks. Business owners can also learn how to enter in payments, and apply them to invoices whenever they receive payments. Doing this, can ensure the accuracy of those statements so that a business owner can use them any time they need.
When way that a business owner can ensure they have a great collection call routine is knowing how often they should be calling their clients, and sending out statements. Part-time CFO services says that many entrepreneurs believe that reaching out once a month is enough, but that is not the case. While it is important that business owners do send a monthly statement, they should actually be reaching out more often to their clients, and doing so by phone or email. Best practices is for business owners to make collection calls any time they are about to disburse payments. A business owner will do a bank reconciliation in order to ensure they have enough money to meet payroll. If they do not, it is a good opportunity for them to make collection calls. If they do have enough money to make those payments, it is still good opportunity to do collection calls, so that they can ensure that they are bringing in money to replace the money that they have just dispersed.
When business owners know the best practices on how to efficiently and effectively collect money from their clients, they can get into a regular routine that can help them ensure regular cash flow into their business. Since running out of money is the second most common reason why entrepreneurs go business, entrepreneurs who do this, can significantly impact their business by avoiding this problem. By being proactive in their collection, can help entrepreneurs ensure that they never get behind on collecting money from their clients.
Part-time Cfo Services | Collection Calls Best Practices
When business owners are not sure of how to read their Accounts Receivable aging summary, then they often lack the information they need to make informed collection calls to their clients that all the money says part-time CFO services. When business owners can learn how to read their AR summary, and understand all of the information, he can use that information in order to call clients that need to pay, so that business owners can ensure that they have cash coming into their business on a regular basis.
Business owners should understand that the AR summary is a list of all of the customers who owe them money. It will have a list of the customers and the amounts that those customers over the business, and they will be organized by the date of the invoice. The far left column is going to have a list of all of the customers that all invoices that are not passed do yet. The columns after that will show a list of all of the customers by the date of the invoice. From 1 to 30 days past due, to 30 to 60 days, 60 to 90 days past due and the far right column will show a list of all the customers that owe invoices for over ninety days.
It is extremely important that business owners are very proactive in collecting money from the clients that have outstanding invoices for longer than ninety days. Part-time CFO services says that the reason is because the longer that a customer overdose and invoice, the less likely a business owner is to collect that money. Therefore, it is very important that an entrepreneur is being very proactive in collecting that money. Ideally, a great collection schedule can help a business owner avoid this circumstance, but if they find that they have clients that all the money this long, they should be reaching out every day to collect their money.
When business owners see that they have invoices that have been outstanding for a long period of time, they should first establish why it has gone unpaid. The sooner they can find out if a client has been unhappy with the work, the easier it is for a business owner to fix that mistake so that they can collect payment says part time CFO services.
One way that business owners can work to ensure that they do not have invoices that are outstanding for long period of time, is to change the payment terms on their invoices. While most invoices are net thirty days, some are forty-five and some are even sixty, the shorter the payment terms are, and the more often an entrepreneur invoices, the better. If business owners can put fifteen days as the terms on their invoices, they will be more likely to collect money sooner from their clients, and the less likely they will be outstanding for a significant period of time like ninety days.
By establishing a great collection routine, and reach out to clients on a regular basis, business owners can ensure that they are being proactive in bringing money into their business, so that they can ensure that they have the money to pay their staff and their bills and avoid cash flow problems.