Outsourced Cfo | How To Enter Fixed Assets Into Income Statements

By using this simple definition of an asset, entrepreneurs can be better prepared to enter them accurately into their accounting software. Outsourced CFO says that this simple definition is anything of useful economic benefits greater than one year in a business. A great example of fixed assets in a business our vehicles, computers, major equipment and real estate. Many entrepreneurs are very surprised when they hear that any leaseholder improvements they have made to their building also counts as a fixed assets. The reason for that, is that when entrepreneurs make improvements to their building, that is going to provide a benefit to their business by allowing them to continue to operate out of that building.

Entrepreneurs and also understand what an expense is, it is a purchase that an entrepreneur makes that has no useful economic value asked the initial use. While an entrepreneur is going to be able to drive a car several times for the next several years, if an entrepreneur purchases advertising or office supplies, there useful for the time that they are being used, but they are not going to be able to use those over and over in the future.

Once entrepreneurs understand the difference between fixed assets and expenses says outsourced CFO, they should understand how those get entered into their accounting software. Expenses get entered into the income statement of the business. This is because the revenue and expense must match up. By ensuring the expense is put into the income statement of the month it was purchased, business owners can ensure that the expense match the income that they help generate.

For those same reasons, entrepreneurs should not put fixed assets into the income statement. The reason is because the asset will be used over a useful life time, so it should not negatively impact one monthís finances. In order to help an entrepreneur overcome that, they should enter their assets into the balance sheet. At the end of the year, their accountant will calculate the depreciated value, and enter that depreciated value into the income statement. That way, an entrepreneur can ensure that it is being accounted for in the income statement, but instead of negatively impacting one month, it spread out over the lifetime of that asset.

By clearly understanding the difference between assets and expenses, and how to account for those in their financial statements, entrepreneurs can be sure that there entering the information incorrectly, and ensuring the accuracy of those interim financial statements so that they can end up with most accurate statements possible to make their decisions with.

Outsourced CFO | How To Enter Fixed Assets Into Income Statements

Industry Canada says that half of all Canadian entrepreneurs fail in five years, and 29% of those failed entrepreneurs say their business failed because they ran out of money, outsourced CFO says that this can be avoided if entrepreneurs learn how to use interim financial statements to make decisions in their business. However, even if entrepreneurs learn this, if they are not entering in transactions concerning major equipment, vehicles and real estate into their accounting software properly, they end up making these interim financial statements and accurate and therefore useless.

Entrepreneurs can easily understand how to enter those transactions into their accounting software says outsourced CFO. When they do that, they not only increase the accuracy of their financial statements, but are more equipped to be able to catch errors as well. Once an entrepreneur understands the difference between an asset and an expense, the next thing that they can learn is that if they have assets under a thousand dollars, they should not put them on the balance sheet, they should count them as expenses and put them into their income statements. The reason for that is because an entrepreneur might end up spending a significant amount of time entering in a large amount of very small assets, and it is not going to be impacting their bottom line very much. Not only does a business owner have to spend a lot of time entering them, but the have to spend time every single year depreciating those assets as well. This is time that an entrepreneur can spend much more efficiently by growing their business.

When entrepreneurs are entering in assets into their balance sheet, outsourced CFO says that it is an extremely good idea for entrepreneurs to setup subaccounts their balance sheet to stay organized as well as keep the most information on those assets as possible. This is extremely beneficial if an entrepreneur ever sells their business, and wants to have an accurate record of all of the assets they have in their business. This is also very beneficial if entrepreneurs are ever planning on selling any of those assets for a significant sum of money later on. An example of this is if entrepreneurs sell their company vehicles once their maintenance gets too high. Chances of them being able to sell those vehicles for a significant sum of money is large, so the more accurate records they keep, the more likely they are going to be able to resell them easier.

When entrepreneurs learn how to enter in assets and expenses properly, and properly account for them, outsourced CFO says that not only can they enter them correctly and catch mistakes, this can help them significantly ensure the accuracy of those interim financial statements. No matter what their financial decision is, having up-to-date information to make those decisions can only help entrepreneurs ensure the accuracy of those decisions.