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E-Myth – “Why most small businesses don’t work & what to do about it”

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Edmonton Accountant | Time Blocking Is the Key to Success

Arguably the most important issue for any small business, according to Edmonton accountant, is time blocking. It can be the key and essence to any small businesses success. What tends to happen with business owners that don’t time block is that their business fails, or their revenue suffers. Business owners who set up and keep appointments do generally better when we as accountants look at their financial reports.

Time blocking, or lack thereof, also has an effect on employees. It can can potentially give them an excuse to get out of or not complete assigned tasks because something “came up”. Further, statistics show that an interruption in focus takes 23 minutes to get back on task and refocus your mind to the task at hand. Also, the evidence shows that no one is really a good multitasker.

Business owners might consider the that as their business grows they will need time for either focused solitary work as well as collaborative work, suggests Edmonton accountant. They also advise that you should time block absolutely everything. A business needs to look through what are all the functions of that business, and time block at all. For example, an owner will need to look at marketing, interviews and hiring, payroll, sales, etc. As well, and owners should never forget about travel time. For example, meeting with clients, running out to get supplies, etc.

The ways in which a business goes about setting up a time block, according to Edmonton accountant, is to go back to all of the functions in the business and try to list them all out. Drill into the main functions, which are usually daily, weekly, and month leave functions from within the business. After a business has dissected all of their functions, they may put it into four weekly templates. For example, week one, week two, week three, and week four. The first step of time blocking should always be to lay them out on a calendar.

People are generally more productive in the mornings, so you should group all of your more complex and important tasks to be worked on or completed in the AM. You may schedule all of your meetings with clients in the afternoons. Do all of the preparation for those meetings in the morning, and by the time the meeting comes in the afternoon, you have already done all of the heavy lifting and are prepared for your clients. As you are prepared for the meeting, you will also be able to conduct an efficient, more to the point and potentially shorter meeting.

Edmonton accountant stresses that time blocking may in fact as well be industry-specific. However, a time block is ideal if a, it is used to complete a task, or b, is used to make significant progress on that task

A business owner will need to shift their mindset. Once the business owner does the shift, that will set them free to concentrate on the things that they love to do in their lives.

The most important issue for any small business, according to Edmonton accountant, is the ability to time block. What tends to happen to businesses that are proficient in time blocking is that they are more successful, their customers are happier, and their business grows quicker. For those businesses that do not time block. There businesses fail, they lose customers, and their employees are less happy.

If you do not time block, it also gives employees an excuse to not complete tasks to the best of their ability or at all. When employees excuse maybe “something came up.” Further, stats show an interruption in work takes on average 23 minutes for an employee to get back on task and refocus. Don’t let them use the excuse, as well, of being a good multitasker. The evidence shows no one is a really good multitasker.

As a business grows, you will need to find more time for focused solitary work as well as collaborative work. Time blocking allows you to find a balance between both disciplines.

Edmonton accountants suggests you focus away to time block everything in your business life. You need to look through or prospect all the functions of the business. Pay attention to marketing, recruiting, interviewing, and hiring, sales, etc. Further, what happens if you need to run out and buy supplies for your business, or outside meetings with your clients? You will need to account for travel time.

In setting up a successful time block go back to try to list all of the functions in your business. Drill into the functions, including the most popular ones, which are daily,

weekly, and monthly functions. The first step in successfully time blocking is to lay them out on a calendar in for templates. Those templates include weeks one, two, three, and four. The more complex important tasks should be grouped together and done in the mornings. Statistics show that a person is far more focused and productive in the mornings. Schedule all of your client meetings in the afternoons. By the time your clients meeting comes in the afternoon, you have already done the heavy lifting for that client. The client is happy and you may in fact have just saved yourself some time in your workday.

Time blocking is not industry-specific. However the time block is ideal if it concentrates on finishing tasks, or it allows you to make significant progress on the task at hand.

If you’re a business owner you should have your calendar blocked off or pre-populate your calendar a year in advance. Ultimately you should be working towards a schedule where you will only need to deviate once or twice per year, says Edmonton accountant.

Allow yourself to shift your mindset, allow yourself to learn and master time blocking, and that will be the tool that sets your life free. The science shows to tie the tasks to the time blocks.